Last Updated: February 10, 2026
Women on Adventures LLC ("we," "us," or "our") values your trust and understands that plans can change. This Refund Policy outlines the terms under which refunds or credits may be issued for journeys booked through our website or directly with us. Because our experiences are small-group, intimate, and involve significant advance commitments with suppliers, our policy reflects the need to balance fairness to you with the realities of boutique travel operations.
General Booking and Payment Terms
All bookings require a non-refundable deposit (typically 30-50% of the total price, depending on the journey length and timing) at the time of confirmation. The remaining balance is due according to the payment schedule provided in your booking confirmation, usually 60–90 days before departure. Full payment secures your place in the small group, and we begin finalizing arrangements with hotels, local guides, and other partners immediately.
Cancellation by You
If you need to cancel your participation, we must receive written notice (via email to [email protected]). The effective date of cancellation is the date we receive your written request.
Refunds or credits are handled as follows, based on how far in advance we receive your notice:
More than 90 days before the scheduled start date: the non-refundable deposit is retained, but any balance paid beyond the deposit will be refunded in full, minus a small administrative fee of $150 USD to cover processing and communication costs.
Between 89 and 61 days before the start date: you forfeit 50% of the total journey price (deposit plus any payments made).
60 days or fewer before the start date, or no-show: no refund is provided, as the full amount is considered earned due to final supplier commitments and the inability to resell your spot in our small, curated groups.
Travel Insurance Requirement
We strongly recommend purchasing comprehensive travel insurance that includes trip cancellation, interruption, medical, and evacuation coverage at the time of booking. Many policies cover unexpected events such as illness, family emergencies, or other unforeseen circumstances. We are not responsible for losses not covered by insurance, and our refund policy remains in effect regardless of whether you have insurance.
Cancellation or Changes by Us
In rare cases we may need to cancel or significantly alter a journey due to circumstances beyond our control (natural disasters, government restrictions, supplier failure, insufficient participation to safely operate a small group, or other force majeure events). If we cancel before departure, you will receive a full refund of all amounts paid, or you may choose a future credit for any journey we offer (valid for 24 months from the original start date).
If we make a significant change (for example, a major shift in itinerary or accommodation that substantially affects the experience), we will notify you as soon as possible. You may then choose to accept the modified journey, request a credit toward a future departure, or receive a refund for the unused portion of services.
We are not liable for additional costs you incur (flights, visas, etc.) in connection with any cancellation or change.
Transfers and Name Changes
If you cannot travel but wish to transfer your booking to another woman, we will consider name changes on a case-by-case basis, provided the request is made in writing at least 45 days before departure and the new participant meets any applicable eligibility criteria. A transfer fee of $250 USD will apply to cover administrative and communication costs. Transfers are not guaranteed and depend on availability and agreement from suppliers.
Refunds Process
Approved refunds will be issued to the original form of payment within 14–30 business days after we process your request. Please allow additional time for your bank or card issuer to reflect the credit. We do not issue cash refunds or refunds to third parties.
Questions or Special Circumstances
We understand that life can bring unexpected situations. If you are facing hardship and need to discuss your booking, please contact us as early as possible. While we cannot guarantee exceptions to the policy, we review each case individually with compassion and will work with you to find the fairest possible resolution within our operational limits.
Contact Us
For any questions about cancellations, refunds, or this policy, reach out to us directly.
Women on Adventures LLC
[email protected]
1455 NW 107th Ave, Doral, FL 33172, US
+1 305-220-0849
We appreciate your understanding of these terms and look forward to welcoming you on a journey when the timing is right for you.